Booking Form
Complete as accurately as possible and return page
1 and a signed page 3 to our address found below.
Once we receive your booking we shall confirm your
order and send you a receipt for your deposit
Unless otherwise stated all hired items include
delivery, setup and collection. VAT is not applicable.
_______________________________________________________________________________________________________________________________________________________________
Customer
details about you!
Lead name: . . . . .
. . . . . . . . . . . . . . . . . . . . . Address: . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .
Telephone daytime: .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . .
Telephone mobile: . .
. . . . . . . . . . . . . . . . . . . Email:
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
_______________________________________________________________________________________________________________________________________________________________
Event
details about your event!
Event date: . . . . .
. . . . . . . . . . . . . . . . Start
time: . . . . . . . . . . . . . . . . . . . . .
Venue name: . . . . .
. . . . . . . . . . . . . . . . Venue
address: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Venue telephone: . .
. . . . . . . . . . . . . . . . . . . Name of room: . . . . . . . . . . .
. . . . . . . . . .
_______________________________________________________________________________________________________________________________________________________________
Chair
Covers & Organza Sashes transform your event!
Approximate number of
chair covers required: . . . . . . . . . . . . . . . . . . . . .
Organza sash
colour(s)*: . . . . . . . . . . . . . . . . . . Chair Cover Colour required: . .
. . . . . . . . . . . . . . . .
Which chairs we will
be dressing**:. . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . .
(Civil ceremony Wedding meal Evening reception
Corporate function Other)
If
we have not previously dressed your venue then we will visit your venue or send
you our sample sizes to establish the size you need.
*Our
free sash colours include: White, Ivory,
** We will only dress your chairs once
and if our covers and sashes are required for different stages of your day then
you will need to arrange for the chairs to be moved by members of staff at your
venue. Chair covers and sashes should not be removed whilst in use.
|
Description |
Price |
QTY |
Total |
|
|
White or Ivory
Chair Cover |
£2.95 |
|
|
|
|
Free Sash |
Free |
Free |
Free |
|
|
Sash not included
in above list |
25p |
|
|
|
|
Delivery &
Set-up (not in free
area-please ask for quotation) |
|
|
|
|
|
Total Price |
|
|||
|
Deposit |
|
|||
|
Balance |
|
|||
Chair Covers – Booking Information
1) The price includes a white
or ivory chair cover with a free sash*. The price also includes free set-up in
a 30 mile radius of
*Our
free sash colours are: White Satin, Champagne Organza, Gold Organza, Ivory
Organza, and Silver Organza.
If you have a swatch of material from a bridesmaid dress or
from your dress that you would like us to match your sash colour to then please
include this with your booking form. (extra 25p per chair)
2)
Complete our booking form and then post it back to us along with a 25% deposit**.
Our booking policy is on a first come
first served basis so to confirm your booking and more importantly to secure
your date please return your booking form ASAP either by post or email.
3) When we receive your booking form we will check
that your wedding date is available and also check that our chair covers will
fit the chair measurements that you have provided. If you have been unable to
obtain the measurements for your wedding chairs or you are unsure of the chair
type then we can contact your venue on your behalf.
3)Please
make payment via either a cheque made payable to I Do Wedding or send a paypal
payment to enquiries@i-dowedding.com. The hire price for your venue location that
is stated on your form when we receive your booking form will be the price that
you are invoiced for. Venues more than
30 miles from the greater
3) At 4 weeks to go
till your wedding day we shall contact you to confirm your final numbers and
then send you our final invoice for the balance to be paid in full. We ask that
all owing monies are paid before your wedding day.
** Final
numbers of chair covers are not required by I Do Wedding until 2 weeks before
your wedding. We understand that it is difficult to predict exact guest numbers
before this time so we will allow for adjustments to your original estimate. In
most situations we are able to accommodate increases on original estimates. We
cannot guarantee that sudden increases at the last minute will be accommodated.
There are no penalty charges for numbers going down.
On the run up to the event date we liase with yourself and your venue to ensure everything is planned and avoid any problems. Depending on timings we deliver and fit the chair covers at your venue on the morning of the event or if the venue permits we will fit the covers the evening before along with your choice of sash. We leave the room looking stunning and in good time for other suppliers/services to carry out their work. The morning after the event we will collect the covers and sashes from the venue giving you one less thing to worry about.
Chair Covers – Booking Terms and Conditions
1. If
any details on your Booking Form, Order Confirmation Form or Final Invoice are
incorrect then please inform I Do Wedding.
I Do
Wedding will only accept changes to an order from the lead contact via email,
telephone, in person or post.
Any
bookings that are not carried out due to incorrect information on the above
forms will require full payment.
If at
the time of set up we discover that the chairs are not the ones as confirmed by
the lead contact or by a delegated member of staff at your venue then this may
result in your ordered covers not fitting. In this instance, we are afraid
refunds are not possible and any outstanding payments are still due. To avoid
this situation, we ask that you keep us updated if your venue replaces their
chairs.
2.
Final numbers for hired items should be made clear to I Do Wedding 2 weeks
before the event. We will allow for slight adjustments to your original
estimate as we understand that it is difficult to predict exact guest numbers
before this time, we are generally able to accommodate increases on original
estimates. We cannot guarantee that sudden increases in numbers at the last
minute can always be accommodated. There are no penalties for numbers going
down. The final invoice is always calculated to the final number of covers
required.
3.
Please note that cancellation by the customer with less than 3 months till the
booked date will require full payment. Cancellation outside of this time by
customers does not require additional payment, but all deposits from the time
of booking are unfortunately non-refundable.
4. A
25% deposit is required to secure all bookings. Our booking policy is on a
first come first serve basis.
5.
The final number of hired items fitted and installed at your venue is the
number that we expect to collect after your event.
On
collection if any hired items are missing then we will inform your venue and
the lead contact will be issued with an invoice to replace missing items at
costs of £15 per chair cover, £5 per sash.
The
lead contact is responsible for the safe keeping of our hired items before,
during and after use. I Do Wedding will collect all hired items within 48 hours
after the event from the event location or from a location that has been
confirmed and agreed by I Do Wedding. Any hired items that are lost or damaged
whilst the customer has responsibility will require full replacement and the
lead contact will be invoiced accordingly. I Do Wedding will make every effort
to fit in with the set-up and collection arrangements of venues and other
suppliers such as marquee/chair providers, and aim to deliver, dress and
collect all hired items at a time most convenient to other service providers.
6.
All outstanding payments are due 2 weeks prior to your event and without this
payment, I Do Wedding cannot send out items, or set out to dress an event. It
is the lead contacts responsibility to ensure that all payments have been sent
and received by I Do Wedding
7.
Standard laundering of hired items is included in all of our prices which
include stains from food and drinks and light scuff marks from shoes. I Do
Wedding consider these stains as part of an event. I Do Wedding will therefore
not invoice additional charges to the lead contact after the event. However, if
upon inspection after your event we find that irreversible or damage through
mistreatment has been caused to our hired items for example rips, footprints,
evidence of guests drawing on the linen, cigarette burns, candle wax and
excessive food and drink stains etc then this will result in I Do Wedding
issuing the lead contact an invoice to replace the damaged stock. See Item 5.
8. It
is the lead contacts responsibility to ensure that the hired items are fully covered
by either their own insurance or the venues insurance with regard to public
liability risks and indemnify I Do Wedding in respect to any claims made by any
person for the death, personal injury or venue damage caused by or in
conjunction with the use of our hired items from I Do Wedding.
9. At
all times during your event the hired items remain the property of I Do
Wedding.
10. Payment of your deposit and signature on your
booking form, is deemed as you having read, understood and accepted the terms
and conditions of hire. Please do not hesitate to contact us if you would like
clarification on any of the above items.
_________________________________________________________________________________________________________________
Declaration
I
declare that I have read and agree to the terms and conditions of hire and that
I shall be responsible for all hired items.
I Do
Wedding will not accept booking forms from customers that have not signed the
terms and conditions declaration.
Sign:
Date:
Print:
Where did you first hear about our
products? Wedding shows – ڤ Yellow
Pages – ڤ 4ni – ڤ NiWeddings – ڤ Google - ڤ Yahoo - ڤ
Other (give details) . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .